How to import data from Confex to EventPilot?

Modified on Wed, 1 Oct at 6:25 PM

Confex API - Before Getting Started

In order to set up new data sources that connect with the Confex API, you will need the to contact Confex to receive the event specific feed URL for relevant imports (sessions, speakers, abstracts - e.g. you will need a URL like https://<client>.confex.com/<client>/<meetingcode>/meetingapi.cgi

Once you have received the details, you will be able to set up Import Sources in the Conference app builder.

Access the menu item in the Conference App Builder where you would like to import data:

Agenda for session data

Speakers for presenters

Media for abstracts

Setting Up the Initial Data Source and Running the Initial Import

Access the Conference App Builder (From our website, choose Organizer Login > EventPilot on the top right)
Select your project
Select either Agenda > Sessions, Agenda > Speakers, or Media > Media Data, depending on which data source you would like to import.
Click Add Import (note: you may need to click the carrot to expand the import card before this button is visible)
Enter a logical name for the source to indicate where this import is coming from e.g. Confex API
Select Confex from the Source dropdown
Select Next
As prompted on the screen:
1. enter your feed URL
2. When setting up the Agenda import source, in the section Abstract Handling, you can choose if you wish abstracts to appear as linked media items or include the abstract text directly within the presentation details view.
If you have used import customizations in the past, ask your ATIV Project Manager to add your Custom Code
Select Next
Complete the field mapping for the table
Next to run the import
If there are errors in your data, review: https://support-eventpilot.ativsoftware.com/support/solutions/articles/24000018803

Incremental Imports after Setup

Return to the Conference App Builder, log in, and access your project
You have three different import options:
1. Import all at once
  Select the Home menu > Import All Data
2. Import one data set (e.g. just speakers or just sessions or just media)
  To import all sources for a given table individually, visit that page of the Conference App Builder (e.g. Agenda > Sessions) and choose Import All [Agenda]
3. Import one source only
  To import just one single source, visit that page of the Conference App Builder (e.g. Agenda > Sessions), expand the import card if necessary, and select the Import button beside a single data source
  
  Note: If you manually import individual sources, ensure to import all related sources (Sessions, Speakers, Media) or you may be seeing orphans errors.
If there are errors in your data, review: https://support-eventpilot.ativsoftware.com/support/solutions/articles/24000018803
Select the Publish Menu on the top left and Publish to Proof
After reviewing your data update in the proof version on iOS and Android, you may publish to live by selecting Publish Live Data

FAQ

What triggers which sessions / presentations are imported into EventPilot from Confex?

Do you support SuperSlots?

"SuperSlots" are not supported. Each session/paper must be associated to one single slot, not multiple time slots.

I have updated my data in Confex but I am not seeing that updated change populate after I import?

Contact your Confex account manager to update the API.