At in-person conferences, a poster presenter naturally cannot be in front of their poster during the entire conference. So how do interested attendees connect with the presenter? Organizers or presenters have used envelopes or fishbowls to collect attendee's business cards, so the presenter can follow up after the event to share additional details about their poster.
The EventPilot PosterBridge module brings this very same idea into the app - whether your event is in-person, fully virtual, or hybrid!
EventPilot generates QR codes you can print on Avery label stickers and affix on the individual posters. Attendees use the native iOS or Android EventPilot app to scan the QR code in order to leave their contact information with the poster presenter.
Instead of a QR code, a media item allows attendees to get in touch with poster presenters directly. Depending on your particular setup, poster presenters receive either an email directly with questions from the attendee or can download a list of names and emails to follow up with.
From the session detail view, attendees can click a graphic banner. You can design the banner so it matches your overall branding.
After clicking, attendees will see a confirmation that their contact info has been submitted to the presenter.
Presenters can download the list of names and email addresses that have been submitted for their presentation session.
When the presenter clicks the info request button, the presenter will see an option to download a contacts list in form of a CSV file. This file is formatted so it can easily be imported into any email or contact management program.
- Add List of Presenter usernames who can be contacted / can download the contact CSV
Follow the steps in this knowledge base article to properly set up the CMS. This article includes information on how to ensure that speakers have access to attendees who have requested their poster.
- Upload your banner graphic via CMS > Media > File Uploads > In the Upload dropdown, select Ad images > Select Files > choose the file on your computer > Start upload. After the file is uploaded to the CMS, a URL to the graphic is provided. Copy the URL and provide your project manager at ATIV to set up the branded media item for you.