If you are updating the parent session on which the Zoom Meeting or Webinar is created, the system will automatically delete and recreate the Zoom event. This means, all associated speakers (including sub-session/presentation level speakers) will receive a change notification via email from ATIV. 

For Webinars, all associated speakers including sub-session/presentation level speakers will also receive an email from Zoom, which may depend on your Zoom settings. 


If you make any changes to the sub-sessions (presentation level), only new speaker additions will trigger email notifications to the newly added speakers. 


Webinar

Top Level Session Changes


ChangeZoomEmails from EventPilot to SpeakersPanelist Email from Zoom
DateNew Webinar (new join URL)Change emailyes
Start TimeNew Webinar (new join URL)Change emailyes
End TimeNew Webinar (new join URL)Change emailyes
SpeakerUpdate Webinar, no new URLChange emailyes
TitleUpdate Webinar, no new URLChange emailyes
any other data fieldsNo changeNo emailno



Presentation Level Sub-Session Changes


ChangeZoomEmails from EventPilot to SpeakersPanelist Email from Zoom
SpeakerUpdate Webinar, no new URL
New speaker invite
New speaker invite
Any fields other than SpeakersNo changeNo emailNo


How do I force a new Zoom Webinar creation for existing Webinars? 


Meeting


Top Level Session Changes


ChangeZoomEmails from EventPilot to Speakers
DateNew Meeting (new join URL)Change email to all speakers
Start TimeNew Meeting (new join URL)Change email to all speakers
End TimeNew Meeting (new join URL)Change email to all speakers
SpeakerUpdate Webinar, no new URLEmail invite to newly added speakers
TitleUpdate Webinar, no new URLChange email to all speakers
any other data fieldsNo changeNo email


Presentation Level Sub-Session Changes

No impact on Zoom.

Sub-session speakers are not linked for Zoom Meetings. The Session Chair or Moderator listed in the top level session acts as the host for the virtual session in the Zoom Meeting. Only top level speakers receive the host key in their invite email from ATIV.