How to use the Intelligent Room Overflow Indicator / Predictor?

Modified on Thu, 21 Mar 2024 at 02:45 PM

The Intelligent Room Overflow Predictor provides a visual guide to help you identify session rooms that may exceed capacity, allowing you to set up alternate arrangements, such as a supplementary room to screen a livestream of the session. 


Improve Session Planning

Make informed decisions about when and where to record sessions or establish overflow areas in advance


Enhance Safety Compliance

Accurately predict likely overcrowding and prepare onsite staff to manage


Allocate Resources Efficiently

Direct your staff and resources where they are needed most and enhance operational effectiveness


TABLE OF CONTENTS



Overflow Predictor Setup


To take advantage of the room overflow predictor, please work with your project manager:

  1. Identify the room locations that you would like to monitor.
  2. Provide the capacities of these rooms. Please indicate the room names exactly as they display in your sessions' location data.


Your project manager will set up the tool once your conference maps are finalized and the pinning is completed. 


You can begin to use the Overflow Predictor once users have scheduled sessions in your EventPilot conference app. 


Sample Prediction




How to use the Overflow Predictor

  1. Access your project in the App Builder
  2. In the left menu, navigate to Analytics > Overflow 
  3. Select a date to review the overflow likelihood. If you have many location capacities listed, it may take a minute to load per day. 


Color Indicators: The saturation of the color represents room occupancy; a darker shade suggests the room is nearing its full capacity at the specified time.


Overflow Alert: Sessions predicted to exceed room capacity are marked in red for easy identification. Additionally, a red warning icon appears next to the session's location on the left-hand side, signaling a higher risk of overflow.


This system is designed to help you quickly assess and manage room capacities, ensuring a smooth experience for attendees.